What They Do
Have you decided it’s time to hire a virtual assistant? Maybe you want to hire a Virtual Assistant, but aren’t sure what services they provide that will really be beneficial to you? Maybe you are still on the fence. Wherever you are in the process, being in the process is a step in the right direction!
A virtual assistant is an investment in your business. Someone who will become an essential member of your team and a partner to shoulder the administrative work. Once you have one, you will wonder how you ever managed without.
Some virtual assistants specialize in specific administrative work: bookkeeping, blogging, social media, etc. Other virtual assistants provide general support, meaning they provide a variety of administrative support. I am a virtual assistant who provides general support, and here is a list of specific services I enjoy providing to my clients:
- Data entry such as expense tracking, bill payment, reporting, reconciliation
- Calendar management
- Appointment scheduling and reminders; coordinating with spouse and family calendar (i.e., Cozi
- Return calls and voicemails, wake up calls or texts, and reminder calls or texts
- Contact management
- Contact database maintenance (email contacts, address books, etc.)
- Other data entry such as entering information in spreadsheets and databases
- Document creation and updating (MS Office)
- Word, Excel, Power Point document creation and updating
- Review email accounts, handle as able, redirect messages that require personal attention to private account (estimate 90% reduction in email)
- Screening of candidates and interviews
- Planning, preparation, coordination, meal planning
- Expense reports
- Completion of report, compilation of receipts, scanned and emailed
- File management
- Management of online files (cloud storage such as Dropbox)
- Purchase and arrange delivery of cards, flowers, gifts, notes; impress clients with birthday and thank you cards
- Mail merge projects
- Email and postal mailing of announcements, holiday cards, sales, etc.
- Meeting confirmation
- Meeting requests, GPS addresses, phone numbers, maps
- Meeting preparation and notes
- Prepare material for meetings; meeting note transcription and distribution
- Preparation and distribution of newsletters
- Personal tasks
- Appointments, reservations, show tickets, vacation, second home
- Phone calls
- Interaction with senior management, teams, employees, prospects, clients, partners, vendors, etc.
- Fresh set of eyes to review documents and spreadsheets
- Gather data, check facts, compile information
- Travel arrangements
…and more. This isn’t a comprehensive list, but these are the things that I most often do for my clients.
What is a Virtual Assistant?
A virtual assistant isn’t an employee. We are small business owners. I use my skills to assist other business owners to economically grow their business. While all the virtual assistants out there come from different backgrounds, most virtual assistants are seasoned, experienced professionals who want to take their skills to the next level by becoming a business owner.
My team and I are not new to the administrative side of the business world. We are not fresh out of school. And we have worked with a variety of people, utilizing a very diverse set of skills to provide administrative support to all levels of management. We are professionals who want to help other professionals succeed.
Why did I become a Virtual Assistant?
My goal is to make a difference in the world of business owners. I want to be their administrative “right arm” that takes care of their administrative needs so they have time to grow their business. I like to provide administrative and bookkeeping support.
I enjoy working alone; office drama and water cooler gossip are not my thing! With the exception of paper filing, my team and I can do everything an on-site administrative assistant can do. We have a fully equipped home offices with a desk top computers, MS Office Suite, QuickBooks, printer/fax/scanner/copier, and phones. My team and I take our jobs seriously and have set office hours. We also don’t work in our pajamas.
And this isn’t a little hobby I work at on the side. Working as a virtual assistant is important to me, and being a successful business owner is even more important to me.
I am only as successful as my clients. If my client isn’t successful, I’m not either. I want to be successful!
A Day as a Virtual Assistant
What does a typical work day look like for a virtual assistant? That is part of the beauty of my business—I don’t have typical.
I the work of my clients and team, and I have a timeline and to-do list so that every detail is taken care of and I don’t disappoint. I have yet to have a client tell me I’ve missed something, and I plan to keep it that way.
I am able to provide a high level of support to my clients while maintaining the freedom and flexibility to be involved with my family. My lifestyle is dependent upon my success, and I take it very seriously.
My day depends on what my clients’ need that day. Making their business run smoothly is my top priority.
Signature Virtual Assistance is a full-service virtual assistance firm, helping businesses like yours with virtually every need. Business owners and entrepreneurs choose Signature Virtual Assistance to free up their time, reduce their stress, and accelerate their business growth. Contact Jeremiah today.